This privacy notice provides information on how Kingston LGBT Forum (the “Forum”) collects and processes your personal data when you take part in our LGBTQ+ Oral Histories project
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It is important that you read this privacy notice together with our website privacy policy which contains more detailed information about our data processing and can be accessed here.

Important information and who we are

Kingston LGBT Forum is the controller and responsible for your personal data.

We have appointed a data protection officer (“DPO”). If you have any questions about this privacy notice or our data protection practices please contact the DPO.

Contact details

Full name of legal entity: Kingston LGBT Forum

Name of DPO: Charlie Parker

email address: chair@kingstonlgbtforum.org.uk

The data we collect about you

We may collect, use, store and transfer different kinds of personal data about you as follows:

  • Identity data, such as your name;
  • Contact data, such as your email address and phone number;
  • The London borough you live in;
  • How you would like to be involved in the project; and
  • Recordings of your voice when you take part in interviews, which will contain any information you choose to share in those interviews.

How we use your personal data

We will only use your personal data for the purpose for which we collected it which include the following:

  • To sign you up as a volunteer or participant in the project;
  • To manage your relationship with the Forum;
  • To enable you to participate in interviews; and
  • To make your voice recording available to be shared with the public.

How we share your personal data

We may share your data with external third parties. In particular we store the data we process on servers held in the UK and EEA by Krystal Hosting Limited. We also communicate among trustees and volunteers using Slack, which is software provided by Salesforce.com, inc., where these data are stored. Your voice recordings of your interview(s) will also be made available to The Royal Borough of Kingston upon Thames (“Kingston Council”) along with your name. These recordings will also be placed online where they may be accessed by anyone.

International transfers

We may transfer, store and process your personal data outside the UK. In particular we will make your voice recordings of your interview(s) available online where they may be accessed by people in any jurisdiction.

Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to receive a copy of the personal data we hold about you and the right to make a complaint at any time to the Information Commissioner’s Office, the UK regulator for data protection issues (www.ico.org.uk).

Further details

If you are looking for more information on how we process your personal data including on data security, data retention and lawful processing bases, please access our website privacy policy.

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